Employment Minutes

Date:
Tuesday, 13th May, 2014
Time:
12:00 pm
Place:
Executive Meeting Room, Town Hall, Reigate
 

Attendance Details

Present:
Councillor J.M. Ellacott (Chairman - in the chair for Minutes 2 - 9); Councillors Mrs J.S. Bray, Mrs D.A. Ross-Tomlin, Mrs R.S. Turner (Vice-Chairman) and C.T.H. Whinney.
Also Present:
Councillors V.W. Broad, N. Harris and Mrs J.M.A. Spiers.
Min NoDescriptionResolution
Part I
1 APOLOGIES FOR ABSENCE AND SUBSTITUTIONS
None
2 DECLARATIONS OF INTEREST
None
3 ELECTION OF CHAIRMAN
RESOLVED that Councillor J.M. Ellacott be elected Chairman of the Committee for the Municipal Year 2013/14.
4 ELECTION OF VICE-CHAIRMAN
RESOLVED that Councillor Mrs R.S. Turner be elected Vice-Chairman of the Committee for the Municipal Year 2013/14.
5 MINUTES
RESOLVED that the Minutes of the meeting held on 28th June 2012 be approved as a correct record and signed.
6 APPOINTMENT OF MONITORING OFFICER
RECOMMENDED that, in accordance with Section 5 of the Local Government and Housing Act 1989, Mr Michael Graham, be confirmed as the Council's Monitoring Officer.

Reason for decision: To comply with the requirements of the Local Government & Housing Act 1989 (as amended).

Alternative Options: To appoint another Officer of the Council; or to extend the temporary appointment of a Monitoring Officer.
7 ANY OTHER URGENT BUSINESS
None
8 EXEMPT BUSINESS
RESOLVED that the Press and public be excluded from the meeting for Minute 9 under Section 100A(4) of the Local Government Act 1972 on the grounds that:
(i) it involved the likely disclosure of exempt information as defined in paragraph 1 of Part 1 of Schedule 12A of the Act; and
(ii) the public interest in maintaining the exemption outweighed the public interest in disclosing the information.
Part II(Confidential)
9 APPOINTMENT OF A DEPUTY CHIEF EXECUTIVE
RESOLVED that Ms K. O'Leary be appointed to the position of Deputy Chief Executive on a permanent contract with effect from the 1st July 2014.
The meeting closed at 3.04 p.m.

Minute

Min NoMinute
6The Human Resources Manager reported to the Committee that Mr. Michael Graham, the Head of Corporate Governance at Spelthorne Borough Council was appointed by Council in December 2013 to the post of Monitoring Officer on an interim basis, following the departure of the former Legal Services Manager.

The Committee was informed that Mr Graham had satisfactorily carried out the Monitoring Officer duties for a 6 month period and the Committee was asked to consider recommending this as a permanent appointment.

It was noted that agreement had also been reached with Spelthorne Borough Council to share the employment of Mr Graham as the permanent Legal Services Manager. Financial provision for this additional support would be met from existing revenue budgets and it was confirmed that there were no further financial implications arising from this initiative.

The Committee noted that the appointment of a Monitoring Officer was a statutory requirement (under the Local Government and Housing Act 1989) which had a number of duties and responsibilities relating to the Council's Constitution and our arrangements for effective governance. The Committee received the job details including a general description and detailed responsibilities for the statutory position of Monitoring Officer.
The Committee adjourned to interview Mr Graham. Upon return from the adjournment the Committee confirmed that Mr Graham met the necessary criteria for the role of Monitoring Officer and
9The Human Resources Manager informed the Committee that the current Deputy Chief Executive was retiring at the end of June 2014 and that to support continuity planning for this role that Ms Kathy O'Leary had been appointed as the Deputy Chief Executive designate in January 2014 so that she could shadow the current Deputy Chief Executive.

The Committee received the Job Summary for the position of Deputy Chief Executive that included the detailed responsibilities of the post and the person specification criteria.

The Committee considered an application from Ms O'Leary for the permanent position of Deputy Chief Executive which included a summary of her experience and how she met the person specification for the position. The Committee also received a presentation from Ms O'Leary on how the role of Deputy Chief Executive would help to prepare the Council for the challenges ahead in the period up to 2025.
The Committee adjourned to interview Ms O'Leary. Upon return from the adjournment the Committee confirmed that Ms O'Leary met the necessary criteria for the role of Deputy Chief Executive and