Council Minutes

Thursday, 15th January, 2009
7.30 pm
New Council Chamber, Town Hall, Reigate

Attendance Details

Councillor R.C. Newstead (Mayor); Councillors S.S. Banwait, Ms. A.S. Berridge, Mrs. N.J. Bramhall, S.T. Bramhall, V.W. Broad, Mrs. L.J. Brunt, M.A. Brunt, B.C. Cowle, G.P. Crome, A.J. De Save, Mrs. F.D.M. Dixon, J.M. Ellacott, S.N. Farrer, Dr. L.R. Hack, R. Harper, N. Harris, N.D. Harrison, A.J. Kay, Mrs. S.F. King, S.A. Kulka, A.M. Lynch, R.S. Mantle, R. Miah, Mrs. R. Mill, M.J. Miller, F.J. Moore, R.J. Nixon, G.L. Norman, D.J. Pay, Mrs. C.E. Poulter, Dr. D.L.J. Poulter, R. Rampertab, Mrs. D.A. Ross-Tomlin, M.J. Selby, Mrs. J.M.A. Spiers, B.A. Stead, J.M. Stephenson, Mrs. A.F. Tarrant, Mrs. R.S. Turner, R.F.C. Wagner, S.T. Walsh, R.D. Webb and C.T.H. Whinney.
Min NoDescriptionResolution
Part I
RESOLVED that the Minutes of the meeting held on 4th December 2008 be approved as a correct record and signed.
Councillors Mrs. J.S. Bray, Dr. R.J. Olliver, Ms. B.J. Thomson and Ms. J.A. Tomlinson.
All Members present declared a personal interest in Minute 84 (Members Allowances 2009/10) for common financial reasons.
RESOLVED that the Recommendations of the Executive held on 3rd December 2008 under Minute 91 (Outcomes of the Preferred Options Consultation Phase and Approval of the Contents for the Local Development, Core Strategy - Submission Document) Minute 93 (Approval of the Annual Treasury Management Strategy, Prudential Indicators and Investment Strategy) and Minute 99 Adoption of the Freedom of Information Act Model Publication Scheme 2009) be adopted.
Eight questions were asked and responses given by the Leader of the Council (3), the Executive Member for Environment (1), the Executive Member for Leisure and Wellbeing (1), the Executive Member for Planning, Transport and Housing (2) and the Executive Member for Regeneration (1) in accordance with Council Procedure Rule 14 and the order paper circulated at the meeting.
The Leader of the Council (Councillor Mrs. J.M.A. Spiers) made a comprehensive statement on Waitrose, Banstead following the devastating fire damage to the store in December 2008. The statement covered submission of a planning application for a new replacement store, demolition of the existing structure, car parking and transport issues, establishment of an interim store and the implications of this and community consultation and timescale for the planning application. The Council through the Officers were doing all in its power to assist in this matter. In making her statement, the Leader thanked the officers for the successful ‘cascade' system on the night of the fire and subsequent clear up action by Neighbourhood Services.
RESOLVED that subject to the increase in the Basic Allowance and Special Responsibility Allowances (SRA's) and Subsistence rates being amended to 2.1%, deletion of the recommended SRA's for the Employment Committee Chairman and Budget Scrutiny Review Panel Chairman and the introduction of an SRA for the Chairman of the Regulatory Committee equivalent to that awarded to the Chairmen of the Licensing Committees, the recommendations of the Independent Remuneration Panel (IRP) be adopted.
The Leader of the Council (Councillor Mrs. J.M.A. Spiers) was delighted to announce that the Mayor elect for 2009/10 was Councillor R.S. Mantle.
The Mayoress's Ladies Luncheon was on 21st January 2009 at the Bridge House Hotel, Reigate in aid of Cruse Bereavement Care and Reigate and Redhill Live at Home Scheme.

The Holocaust Memorial Commemoration would be held at the Town Hall on 29th January 2009 and the Mayor looked forward to seeing Members at this event.

A Coffee morning would be held on 5th March in aid of Reigate and Redhill Live at Home Scheme.

Finally, the Mayor reported that his main fund raising event for Help for Heroes - a Concert featuring the Band of Corps of REME - would be held on 13th March at The Harlequin Theatre. Application forms for tickets would be sent out shortly.
The meeting closed at 9.22 p.m.


Min NoMinute
84The Chief Executive introduced a report on a review of Members' Allowances by the Council's Independent Remuneration Panel (IRP).

The report by the Chief Executive included background information, set out relevant statutory powers, had appended to it the ninth report of the IRP (with a Members' Allowances Scheme for 2009/10), detailed a summary of the IRP's recommendations together with financial implications and set out a proposal to increase the payment made to IRP members.

The report was being submitted direct to Council and Motions and amendments could be moved without notice. In this respect Councillor V.W. Broad moved and Councillor M.J. Miller seconded the following Motion, as set out in the Chief Executive's report:

(i) The Recommendations of the Independent Remuneration Panel (IRP) be adopted;
(ii) The Chief Executive be authorised to make any necessary changes to the Members' Allowances Scheme for 2009/10 (approved under (i) above) arising from any amendment or non-adoption of the IRP's recommendations on Allowances;
(iii) The financial implications arising from the adoption of the Panel's recommendations be noted and built into the Council's 2009/10 Budget Proposal and future years projections;
(iv) The IRP be thanked for its report; and
(v) The payment to members of the IRP in respect of each report produced for the Council on Members' Allowances be increased by 50 to 550.
Arising from this Motion, Councillor J.M. Ellacott moved and Councillor M.A. Brunt seconded the following amendment (as tabled at the meeting):

In Recommendation 1:

In the first line before the word "The" add:

"That subject to the increase in the Basic Allowance and Special Responsibility Allowances (SRA's) and Subsistence rates being amended to 2.1% and deletion of the recommended SRA's for the Employment Committee Chairman and Budget Scrutiny Review Panel Chairman,".

The matter was discussed and the amendment was put to the meeting with 22 Members voting for and 15 against. The amendment was consequently carried.

Councillor Dr. L.R. Hack then moved and Councillor R.D. Webb seconded a further amendment to Recommendation 1 (as amended) as follows:

(a) The Panel's recommendation in relation to the Special Responsibility Allowance for the Chairman of Licensing Committee should be accepted.
(b) That the Chairman of Regulatory Committee should receive an allowance at the same level as Licensing Sub-Committee Chairmen (currently 488).
(c) That all other Allowances should remain at the 2008-9 levels.
(Note: At this point the Mayor (Councillor R.C. Newstead) adjourned the meeting for 5 minutes to enable the above amendment to be copied and circulated to all Members).

On being re-convened, the amendment was put to the meeting and sub-paragraphs (a) and (b) were by general consensus carried. Sub-paragraph (c) was put to the vote with 9 Members voting in favour, a far greater number against and one abstention (Councillor S.T. Walsh).

The Head of Legal and Property Services clarified the wording of Recommendation 1 whereupon it was