Council Minutes

Date:
Thursday, 23rd July, 2009
Time:
7.30 pm
Place:
New Council Chamber, Town Hall, Reigate
 

Attendance Details

Present:
Councillor R.S. Mantle (Mayor); Councillors S.S. Banwait, R.M. Bennett, Mrs. J.S. Bray, V.W. Broad, Mrs. L.J. Brunt, M.A. Brunt, B.C. Cowle, A.J. De Save, Mrs. F.D.M. Dixon, J.M. Ellacott, S.N. Farrer, Dr. L.R. Hack, N. Harris, A.J. Kay, I.A. Khan, Mrs. S.F. King, S.A. Kulka, R. Miah, Mrs. R. Mill, M.J. Miller, F.J. Moore, R.C. Newstead, G.L. Norman, Dr. R.J. Olliver, D.J. Pay, Mrs. C.E. Poulter, Dr. D.L.J. Poulter, R. Rampertab*, Mrs. D.A. Ross-Tomlin, M.J. Selby, Mrs. J.M.A. Spiers, B.A. Stead, J.M. Stephenson, Mrs. A.F. Tarrant, Ms. B.J. Thomson, Ms. J.A. Tomlinson, Mrs. R.S. Turner and S.T. Walsh.


*Part meeting
Min NoDescriptionResolution
Part I
29 MINUTES
RESOLVED that the Minutes of the meeting held on 25th June 2009 be approved as a correct record and signed.
30 APOLOGIES FOR ABSENCE
Councillors Mrs. N.J. Bramhall, S.T. Bramhall, G.P. Crome, K. Hagerty, R. Harper, N.D. Harrison, A.M. Lynch, R.J. Nixon, R.F.C. Wagner, R.D. Webb and C.T.H. Whinney.
31 DECLARATIONS OF INTEREST
None.
32 URGENT BUSINESS
None.
33 PUBLIC QUESTIONS
Two public questions were asked and responses given by the Chairman of the Planning Committee (Councillor D.J. Pay) and the Leader of the Council (Councillor Mrs. J.M.A. Spiers) in accordance with Council Procedure Rule 13 and the order paper circulated at the meeting.
34 RECOMMENDATIONS OF COMMITTEES AND THE EXECUTIVE
(a) Regulatory Committee: 17th June 2009

RESOLVED that the Recommendation of the Regulatory Committee under Minute 10 (Review of Taxi and Private Hire Licensing Policy and Conditions) be adopted.

(b) Executive: 2nd July 2009

RESOLVED that the Recommendations of the Executive under Minutes:

14 - Sustainable Energy Strategy
15 - Corporate Plan 2009-12
16 - Medium Term Financial Strategy for Period 2009-10 to 2013-14
18 - Approval of the Annual Treasury Management Strategy, Prudential Indicators and Investment Strategy
19 - Police and Justice Act 2006: Crime and Disorder Responsibility
be adopted.
35 QUESTIONS BY MEMBERS
Four questions were asked and responses given by the Executive Member for Leisure and Wellbeing - Councillor A.J. De Save (3) and the Executive Member for Planning, Transport and Housing - Councillor M.J. Miller (1) in accordance with Council Procedure Rule 14 and the order paper circulated at the meeting.
36 STATEMENTS
Further to the last meeting of Council (Minute 24), the Leader of the Council (Councillor Mrs. J.M.A. Spiers) updated Members on the latest position regarding unrestricted use of Morrison's car park, Reigate following a meeting with representatives of the Company. Discussions were ongoing with a view to a more user friendly parking regime being introduced.

The Executive Member for Leisure and Wellbeing (Councillor A.J. De Save) was pleased to report that Priory Park, Reigate had been awarded a Green Flag, recognising it as one of the best parks in the Country. Obtaining the award had been a condition of the Heritage Lottery funding received by the Council.
37 SEALING OF DOCUMENTS
RESOLVED to:

(i) authorise the sealing of any Orders, Deeds or Documents necessary to give effect to any matter contained in the Minutes of the meetings held between 10th June 2009 and 2nd July 2009 (2009/10 Volume 2) and any previous Minutes; and

(ii) ratify the sealing of documents referred to in entries 58/09 to 70/09 in the Seal Register.
38 STATE OF THE BOROUGH DEBATE 2009
A state of the Borough debate was held in accordance with Council Procedure Rule 7.6. A procedure note had been circulated to all Members. The Leader of the Council (Councillor Mrs. J.M.A. Spiers) opened the debate and concluded by putting a statement before Members "This Council is responding effectively to the needs of the community in the economic downturn".

Each Executive Member then spoke in the context of this statement making reference to a wide range of issues, initiatives, challenges and progress being made by the Council. Group Leaders then spoke followed by a number of other speakers from the floor. In concluding the debate the Leader of the Council responded to a number of specific points that had been raised by Members, indicating that certain matters would be referred to the Officers for consideration.

39 INDEPENDENT REMUNERATION PANEL
RESOLVED that:

(i) the Chief Executive, in consultation with the Leader of the Council and the Chairman of the Independent Remuneration Panel, be authorised to make an appointment to the Independent Remuneration Panel for a three year term of office until 2011/12;

(ii) the appointment of Mr. K. Chamberlain as an IRP member and its Chairman until 2010/11 be confirmed;

(iii) Mr. D. Rowbotham be reappointed for an extra but final one year term as a fourth member of the IRP; and

(iv) Mrs. S. Jackson's appointment to the IRP for her second and third year of office until 2011/12 be confirmed.
40 REVISED COUNCIL TAX SETTING 2009/10
RESOLVED that the revised Council Tax levels for 2009/10 as set out in Appendix A to these Minutes, be approved.

(NOTE: Appendix A is set out as Annex 2 to the submitted report).
41 LEADER'S ANNOUNCEMENTS
None.
42 MAYOR'S ANNOUNCEMENTS
The Mayor (Councillor R.S. Mantle) made reference to the following forthcoming events and looked forward to Member support at them:

Brambles Respite Care Centre - 21st Birthday Party: 27th July 2009
YMCA South Downs Trek: 16th August 2009
Heritage Open Day - Town Hall, Reigate: 12th September 2009
Brambles Respite Care Centre - Wheelathon Event: 20th September 2009
Coffee Morning - Town Hall, Reigate: 24th September 2009
Race Night: 25th September 2009.

Finally the Mayor wished all Members and Officers an enjoyable summer break.
The meeting closed at 9.30 p.m.

Minute

Min NoMinute
39Council received a report which sought endorsement of proposed arrangements for appointments to the Council's Independent Remuneration Panel (IRP).

The report set out relevant statutory powers, detailed background information, financial implications and consultation which had been undertaken. In relation to the background information, the report outlined the current situation on (i) a vacancy that currently existed on the IRP and (ii) the proposed recruitment process.

In order not to delay the work of the IRP and ensure it could report to Council in December 2009 (to inform the 2010/11 budget process) delegation to the Chief Executive, in consultation with the Leader of the Council, to make an appointment was sought. The report also sought agreement that the IRP should comprise four Members for the next year and make relevant appointments. An additional recommendation to those set out in the report was tabled at the meeting.

The recommendations as set out in the report and tabled were moved by Councillor R.C. Newstead and seconded by Councillor J.M. Ellacott following which it was
40Council received a report on the need to set revised Council Tax levels for 2009/10 arising from the Government's decision to "cap" the budget of the Surrey Police Authority (SPA).

The report set out relevant statutory powers, issues for consideration, options and risks, legal, financial, equalities and other implications, consultation undertaken and policy framework factors.

The report was discussed during which it was recognised that the Council had no choice but to set revised Council Tax levels and reissue all the 2009/10 Council Tax bills to residents. The cost would fall to the SPA. It was suggested that the Council could consider including a leaflet in the reissued bills with a proposal that residents donate their individual savings in Council Tax to the SPA.

Councillor V.W. Broad proposed the recommendation in the report and Councillor Mrs. R.S. Turner seconded.