Council Minutes

Date:
Thursday, 10th December, 2009
Time:
7.30 pm
Place:
New Council Chamber, Town Hall, Reigate
 

Attendance Details

Present:
Councillor R.S. Mantle (Mayor); Councillors S.S. Banwait, R.M. Bennett, Ms. A.S. Berridge, Mrs. N.J. Bramhall, S.T. Bramhall, Mrs. J.S. Bray, V.W. Broad, Mrs. L.J. Brunt, M.A. Brunt, B.C. Cowle, G.P. Crome, Mrs. F.D.M. Dixon, J.M. Ellacott, S.N. Farrer, Dr. L.R. Hack, R. Harper, N. Harris, N.D. Harrison, A.J. Kay, I.A. Khan, Mrs. S.F. King, S.A. Kulka, A.M. Lynch, R. Miah, Mrs. R. Mill, M.J. Miller, R.C. Newstead, R.J. Nixon, G.L. Norman, Dr. R.J. Olliver, D.J. Pay, Mrs. C.E. Poulter, Mrs. D.A. Ross-Tomlin, M.J. Selby, Mrs. J.M.A. Spiers, B.A. Stead, J.M. Stephenson, Mrs. A.F. Tarrant, Ms. B.J. Thomson, Ms. J.A. Tomlinson, Mrs. R.S. Turner and C.T.H. Whinney.
Min NoDescriptionResolution
Part I
57 MINUTES
RESOLVED that the Minutes of the meeting held on 1st October 2009 be approved as a correct record and signed.
58 APOLOGIES FOR ABSENCE
Councillors A.J. De Save, F.J. Moore, Dr. D.L.J. Poulter, R. Rampertab, R.F.C. Wagner and S.T. Walsh.
59 DECLARATIONS OF INTEREST
All Members present declared a personal interest in Minute 68 (Members' Allowances 2010/11) for common financial reasons.
60 URGENT BUSINESS
None.
61 PUBLIC QUESTIONS
One public question was asked and a response given by the Leader of the Council (Councillor Mrs. J.M.A. Spiers) in accordance with Council Procedure Rule 13 and the order paper circulated at the meeting.
62 RECOMMENDATIONS OF THE EXECUTIVE
RESOLVED that the Recommendation of the Executive under Minute 76 (Gambling Act 2005: Revised Statement of Policy) be adopted.
63 QUESTIONS BY MEMBERS
Seven questions were asked and responses given by the Executive Member for Environment - Councillor J.M. Ellacott (3), the Executive Member for Planning, Transport and Housing - Councillor M.J. Miller (1) and the Leader of the Council - Councillor Mrs. J.M.A. Spiers (3) - two on behalf of the Executive Member for Leisure and Wellbeing - in accordance with Council Procedure Rule 14 and the order paper circulated at the meeting.
64 STATEMENTS
The Leader of the Council (Councillor Mrs. J.M.A. Spiers) reported that the Audit Commission had very recently published the Comprehensive Area Assessment for Surrey and the organisational assessment score for the Council. The Auditors had stated that overall the Council performed well and had scored 3 out of 4 for its use of resources and managing performance. Only four district council's in England had scored a 4.

The Chief Executive and Head of Paid Service (Nigel Clifford) reported his intention to retire at the end of the Municipal Year (May 2010).
65 SEALING OF DOCUMENTS
RESOLVED to:

(i) authorise the sealing of any Orders, Deeds or Documents necessary to give effect to any matter contained in the Minutes of the meetings held between 9th September 2009 and 17th November 2009 (2009/10 Volume 4) and any previous Minutes; and

(ii) ratify the sealing of documents referred to in entries 92/09 to 117/09 in the Seal Register.
66 MOTION: 10:10 CAMPAIGN AND REDUCTION IN EMISSIONS
In accordance with Council Procedure Rule 16.3 the Motion upon being moved and seconded, was referred without discussion to the Executive for consideration and recommendation to Council, if appropriate.

67 THE COUNCIL TAX BASE 2010/11
RESOLVED that in accordance with the Local Authorities (Calculation of Tax Base) Regulations 1992, the Council Tax Base for 2010/11 for each of the Council's areas shall be as follows:

Reigate and Banstead Council as a whole: 58,530

Horley Town Council area: 8,622

Salfords and Sidlow Parish area: 1,396

68 MEMBERS' ALLOWANCES 2010/11
RESOLVED that:

(i) the Recommendations of the Independent Remuneration Panel (IRP) be adopted with the exception of the Recommendations under paragraphs 46 (in part only by the deletion of the words "but the matter should be reviewed in its eleventh report") 51, 53 and 63 of the IRP report relating to payment of an SRA in respect of the Planning Committee, Budget Scrutiny Review Panel and the Employment Committee;

(ii) the Chief Executive be authorised to make any necessary changes to the Members' Allowances Scheme for 2010/11 (approved under (1) above) arising from any amendment or non-adoption of the IRP's recommendations on Allowances;

(iii) the financial implications arising from the adoption of the Panel's recommendations be noted and built into the Council's 2010/11 Budget Proposal and future years projections;

(iv) the IRP be thanked for its report; and

(v) the Council note that two long-serving members of the IRP will be standing down and accordingly place on record its thanks to Mr. Kevin Chamberlain (IRP Chairman) and Mr. Derek Rowbotham for their considerable work in relation to Members' Allowances over the past nine years.
69 PLANNING COMMITTEE MEMBERSHIP 2009/10
RESOLVED that Councillor Ms. J.A. Tomlinson be appointed as a substitute Member on the Planning Committee for the remainder of the Municipal Year 2009/10.
70 EXECUTIVE APPOINTMENT: DEPUTY LEADER OF THE COUNCIL
RESOLVED that Councillor V.W. Broad be elected Deputy Leader of the Council with effect from 4th January 2010.
71 LEADER'S ANNOUNCEMENTS
The Leader of the Council (Councillor Mrs. J.M.A. Spiers) placed on record her thanks to all staff, especially those based at Earlswood Depot, for their work during 2009.
72 MAYOR'S ANNOUNCEMENTS
The Mayor (Councillor R.S. Mantle) reported on the following events in aid of one of his chosen charities the YMCA:

Marks and Spencer, Redhill: Charity Till Packing - 12th December 2009
Santa Run - Priory Park Reigate - 13th December 2009

The Mayor also reminded Members that the Council's Community Carol Service would take place on Sunday 13th December 2009 at St. Mark's Church, Alma Road, Reigate.

Finally, the Mayor wished all present a very happy Christmas and an enjoyable New Year.


The meeting closed at 8.40 p.m.

Minute

Min NoMinute
66Councillor S.A. Kulka moved and Councillor G.L. Norman seconded the following Motion:

"This Council believes that it should support David Cameron's Conservative front bench and sign up to support the terms of the National 10:10 campaign and its aims.

It resolves to achieve a 10% cut in emissions before the end of 2010 and also to urge staff, Members, residents and service users to do the same. The Council's progress will be posted in the public domain."

67Council received a report on the determination of the Council Tax Base for 2010/11. It set out background information, relevant statutory powers, factors for consideration (including a summary of the Council Tax Base for 2010/11), options, resource and legal implications and the position on consultation and the policy framework.

The report was introduced by the Executive Member for Finance (Councillor V.W. Broad) who moved the Recommendation as set out. Councillor Mrs. J.M.A. Spiers seconded whereupon it was
68The Chief Executive introduced a report on a review of Members' Allowances by the Council's Independent Remuneration Panel (IRP).

The report by the Chief Executive included background information, set out relevant statutory powers, had appended to it the tenth report of the IRP (with a Members' Allowances Scheme for 2010/11 and detailed a summary of the IRP's recommendations together with financial implications.

The report was being submitted direct to Council and Motions and amendments could be moved without notice. In this respect Councillor R.C. Newstead moved and Councillor V.W. Broad seconded the following Motion, as set out in the Chief Executive's report:

(i) the Recommendations of the Independent Remuneration Panel (IRP) be adopted;

(ii) the Chief Executive be authorised to make any necessary changes to the Members' Allowances Scheme for 2010/11 (approved under (1) above) arising from any amendment or non-adoption of the IRP's recommendations on Allowances;

(iii) the financial implications arising from the adoption of the Panel's recommendations be noted and built into the Council's 2010/11 Budget Proposal and future years projections;

(iv) the IRP be thanked for its report; and

(v) the Council note that two long-serving members of the IRP will be standing down and accordingly place on record its thanks to Mr. Kevin Chamberlain (IRP Chairman) and Mr. Derek Rowbotham for their considerable work in relation to Members' Allowances over the past nine years.

Arising from the Motion, Councillor M.A. Brunt moved and Councillor J.M. Ellacott seconded the following amendment (as tabled at the meeting);

In Recommendation 1 after the word "adopted" add:
"with the exception of the Recommendations under paragraphs 51, 53 and 63 of the IRP report relating to payment of an SRA in respect of the Budget Scrutiny Review Panel and Employment Committee."

The amendment upon being put to the meeting was declared carried.

Councillor R.M. Bennett then moved and Councillor N.D. Harrison seconded a further amendment to Recommendation 1 (as amended) as follows:
After the word "paragraphs" add "46 (but only in part by the deletion of the words "but the matter should be reviewed in its eleventh report")" Also add after the words "in respect of" the words "Planning Committee"

The amendment upon being put to the meeting was declared carried.

The substantive motion (as amended) was put to the meeting following which it was: